Finding the right all-in-one laser printer for small business involves balancing print quality, speed, cost, and ease of use. The Canon Color imageCLASS MF753Cdw II stands out as the best overall choice thanks to its color printing and robust features. For those prioritizing affordability, the Brother HL-L2480DW offers reliable monochrome performance at a lower price, while the HP LaserJet Pro MFP 3101sdw delivers solid performance with wireless convenience. Every option involves tradeoffs—such as higher upfront costs versus long-term savings, or color versus monochrome printing—so understanding your specific needs is key. Continue reading for a full breakdown of these models and help narrowing down your perfect fit.
Get school and study supplies delivered free — and shop member deals
- Fast, free delivery on millions of items
- Access to Prime Big Deal Days deals on October 6–7
- Prime Video, Amazon Music and more included
Key Takeaways
- The top picks balance print quality, speed, and cost-efficiency, with the Canon model excelling in color capability and the Brother MFC-L2480DW leading in budget-friendly monochrome printing.
- Wireless connectivity and multifunction features are standard across most options, but some models add fax, automatic document feeders, or duplex printing for increased productivity.
- Higher upfront costs often correlate with faster speeds, better build quality, and more advanced features, making them suitable for busy small offices.
- Budget models may save money initially but can lack features like color printing or high page yields, which could increase long-term expenses.
- The best choice depends heavily on whether a buyer needs color or monochrome printing, speed, or specific features like scanning or faxing.
| Canon Color imageCLASS MF753Cdw II – All-in-One Color Duplex Laser Printer |  | Best Overall for Small Offices Needing High-Quality Color Output | Printer Type: Laser | Color: Yes | Wireless: Yes | VIEW ON AMAZON | See Our Full Breakdown |
| Brother MFC-L3720CDW Wireless Color Laser Printer, Scanner, Copier, Fax, Auto Duplex, 250-Sheet Capacity |  | Best for Versatile Office Needs and Seamless Connectivity | Print Speed: 19 ppm | Paper Capacity: 250 sheets | Auto Document Feeder: 50 sheets | VIEW ON AMAZON | See Our Full Breakdown |
| HP LaserJet Pro MFP 3101sdw Wireless Black and White All-in-One Laser Printer |  | Best for Small Teams Focused on Monochrome Efficiency | Print Speed: Up to 35 ppm | Color: Black and White | Functions: Print, Scan, Copy | VIEW ON AMAZON | See Our Full Breakdown |
| Xerox C235dni Wireless Color Laser All-in-One Printer |  | Best for Vibrant Color and Ease of Setup | Print Speed: 24 ppm | Monthly Duty Cycle: Up to 1,500 pages | Connectivity: Wi-Fi, AirPrint, Mopria, USB | VIEW ON AMAZON | See Our Full Breakdown |
| Brother HL-L2480DW Wireless Monochrome Multi-Function Laser Printer with Copy and Scan |  | Best Compact Monochrome for Small Offices | Print Speed: 36 ppm | Color: Monochrome | Functions: Print, Scan, Copy | VIEW ON AMAZON | See Our Full Breakdown |
| Brother MFC-L2900DW Wireless Monochrome All-in-One Laser Printer |  | Best Overall for Small Business with Need for Speed and Simplicity | Print Speed: 36 ppm | Paper Capacity: 250 sheets | Touchscreen: 3.5 inches | VIEW ON AMAZON | See Our Full Breakdown |
| Brother MFC-L8930CDW Business Color Laser All-in-One Printer |  | Best for Color-Integrated Business Printing with Security Features | Print Speed: up to 33 ppm | Scan Speed: up to 104 ipm | Auto Document Feeder: 80 pages | VIEW ON AMAZON | See Our Full Breakdown |
| HP LaserJet Pro MFP 3101fdw Wireless Black & White All-in-One Laser Printer |  | Best for Small Teams Needing Speed and Wireless Flexibility | Print Speed: up to 35 ppm | Functions: Print, Scan, Copy, Fax | Connectivity: Wi-Fi, Ethernet, Bluetooth | VIEW ON AMAZON | See Our Full Breakdown |
| HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer |  | Best for Vibrant Color and Professional Document Handling | Printer Type: Laser | Print Media: Plain paper | Printer Functions: Print, scan, copy, auto-duplex | VIEW ON AMAZON | See Our Full Breakdown |
| HP LaserJet Pro MFP 4101fdw Wireless Black & White All-in-One Laser Printer |  | Best for High-Speed Monochrome Printing with Security Focus | Printer Type: Laser | Printer Output Type: Monochrome | Auto Document Feeder: Yes | VIEW ON AMAZON | See Our Full Breakdown |
| HP LaserJet MFP M235sdw All-in-One Laser Wireless Printer, Scan/Copy, Black & White, Duplex, Office Use |  | Best Overall for Small Offices | Printer Type: Laser | Print Media: Plain paper | Scanner Type: Automatic Document Feeder | VIEW ON AMAZON | See Our Full Breakdown |
| Brother MFC-L5915DW All-in-One Monochrome Laser Printer with Scanner and Copier |  | Best for High-Volume, Fast Office Printing | Print Speed: 50 ppm | Auto Document Feeder: 70 pages | Connectivity: Gigabit Ethernet, dual-band Wi-Fi | VIEW ON AMAZON | See Our Full Breakdown |
| Brother DCP-L2640DW Wireless Monochrome Multi-Function Printer |  | Best Compact for Small Spaces | Print Speed: 36 pages per minute | Scan Speed: 23.6/7.9 ipm | Auto Document Feeder: 50 pages | VIEW ON AMAZON | See Our Full Breakdown |
| Brother MFC-L5710DW Business Monochrome Laser All-in-One Printer with Wireless Networking and Duplex Print, Scan, and Copy |  | Best for Fast, Feature-Rich Office Workflows | Print Speed: up to 48ppm | Auto Document Feeder Capacity: 50 pages | Duplex Scanning Speed: 60 ipm | VIEW ON AMAZON | See Our Full Breakdown |
| Brother MFC-L2820DW Wireless Monochrome All-in-One Laser Printer |  | Best Budget-Friendly Compact Model | Print Speed: 36 ppm | Scan Speed: 23.6/7.9 ipm | Auto Document Feeder: 50 pages | VIEW ON AMAZON | See Our Full Breakdown |
| all in one laser printer for small business | Print Speed | Connectivity | Auto Document Feeder |
|---|---|---|---|
| Canon Color imageCLASS MF753Cd | Up to 35 pages per minute | — | — |
| Brother MFC-L3720CDW Wireless | 19 ppm | Dual-band Wi-Fi, Wi-Fi Direct, USB 2.0 | 50 sheets |
| HP LaserJet Pro MFP 3101sdw Wi | Up to 35 ppm | — | 50 sheets |
| Xerox C235dni Wireless Color L | 24 ppm | Wi-Fi, AirPrint, Mopria, USB | — |
| Brother HL-L2480DW Wireless Mo | 36 ppm | — | — |
| Brother MFC-L2900DW Wireless M | 36 ppm | Wireless, Ethernet, USB | — |
| Brother MFC-L8930CDW Business | up to 33 ppm | Dual-band Wi-Fi, Gigabit Ethernet | 80 pages |
| HP LaserJet Pro MFP 3101fdw Wi | up to 35 ppm | Wi-Fi, Ethernet, Bluetooth | Yes |
| HP Color LaserJet Pro MFP 3301 | — | — | — |
| HP LaserJet Pro MFP 4101fdw Wi | — | — | Yes |
| HP LaserJet MFP M235sdw All-in | — | Wi-Fi, Ethernet, USB 2.0 | — |
| Brother MFC-L5915DW All-in-One | 50 ppm | Gigabit Ethernet, dual-band Wi-Fi | 70 pages |
| Brother DCP-L2640DW Wireless M | 36 pages per minute | Wireless, Ethernet, USB 2.0 | 50 pages |
| Brother MFC-L5710DW Business M | up to 48ppm | Gigabit Ethernet, dual band wireless | — |
| Brother MFC-L2820DW Wireless M | 36 ppm | Wireless (2.4GHz / 5GHz), Ethernet, USB | 50 pages |
More Details on Our Top Picks
Canon Color imageCLASS MF753Cdw II – All-in-One Color Duplex Laser Printer
The Canon imageCLASS MF753Cdw II stands out for its combination of speed, color quality, and user-friendly features, making it an excellent choice for small offices that require vibrant, professional-looking documents. Compared with the HP LaserJet Pro MFP 3101sdw, it offers faster print speeds and a more intuitive 5-inch touchscreen, though it comes with a higher price tag and heavier weight, which could complicate relocation. Its high paper capacity and duplex capabilities support efficient workflows, especially when producing color presentations or marketing materials. However, its bulkiness and initial cost may deter smaller or budget-conscious setups. This printer makes the most sense for offices prioritizing color quality and speed over portability or upfront affordability.
Pros:- Fast print speeds of up to 35 ppm ensure quick document turnaround
- Wireless connectivity facilitates easy mobile printing from multiple devices
- Large 5-inch color touchscreen simplifies operation and settings adjustments
- High paper capacity with expandable trays supports busy workflows
Cons:- Heavy at 50 pounds, making it difficult to move without assistance
- Limited standard paper capacity without additional trays increases initial setup cost
- Higher upfront cost compared to basic monochrome models
Best for: Small business teams needing frequent, high-quality color printing with quick turnaround times
Not ideal for: Solo entrepreneurs or startups with tight budgets, due to its higher purchase price and weight
- Printer Type:Laser
- Color:Yes
- Wireless:Yes
- Duplex:Yes
- Print Speed:Up to 35 pages per minute
- Maximum Media Size:Legal (8.5 x 14 inches)
- Maximum Sheet Capacity:250 sheets
- Control Method:Touch
- Warranty:3 years limited
Our verdict“This printer is ideal for small offices that need reliable, high-quality color printing with a user-friendly experience and are prepared for a larger, more expensive device.”
Brother MFC-L3720CDW Wireless Color Laser Printer, Scanner, Copier, Fax, Auto Duplex, 250-Sheet Capacity
The Brother MFC-L3720CDW offers a well-rounded package for small businesses seeking a versatile, color laser multifunction device. Its 19 ppm print speed is solid, especially when compared with the slower Xerox C235dni, though it doesn’t match the speed of the Canon MF753Cdw II. The integration of scanning, copying, faxing, and wireless connectivity makes it a practical hub for daily office tasks. Its intuitive 3.5-inch touchscreen with shortcut options streamlines workflow, but the higher price and larger footprint may be a concern for very limited spaces or tight budgets. This model makes the most sense for offices that value multifunctionality and flexible connectivity over raw speed or compact size.
Pros:- Multiple functions—print, scan, copy, fax—in one device for all-in-one convenience
- Fast print speed of 19 ppm supports efficient document handling
- Wireless and USB connectivity enable flexible device integration
- Automatic duplex printing reduces paper usage and manual effort
Cons:- Price point can be high for small businesses on tight budgets
- Size may require significant space in small offices
- Limited to 250-sheet paper capacity without additional trays
Best for: Small teams needing a reliable all-in-one with robust connectivity options and multifunction features
Not ideal for: Solo users or very small setups that primarily need basic printing, due to its size and cost
- Print Speed:19 ppm
- Paper Capacity:250 sheets
- Auto Document Feeder:50 sheets
- Connectivity:Dual-band Wi-Fi, Wi-Fi Direct, USB 2.0
- Touchscreen:3.5-inch color with 48 shortcuts
- Functions:Print, Scan, Copy, Fax
Our verdict“This printer suits small offices that need a versatile, connected device capable of handling multiple tasks efficiently, even if space or budget are tight concerns.”
HP LaserJet Pro MFP 3101sdw Wireless Black and White All-in-One Laser Printer
The HP LaserJet Pro MFP 3101sdw excels in black-and-white printing, offering fast speeds of up to 35 ppm and reliable performance for small teams. Its automatic duplex capability reduces paper consumption and streamlines workflow, similar to the monochrome Brother HL-L2480DW but with slightly faster speeds. While it lacks color capabilities, it provides a dependable all-in-one platform for printing, scanning, and copying in a compact form factor. Its straightforward wireless setup makes it suitable for busy environments, but it may be less appealing for offices needing color or higher duty cycles. This device is best for those prioritizing speed and simplicity in monochrome tasks over color flexibility or advanced features.
Pros:- Fast printing speeds of up to 35 ppm support quick task completion
- Automatic duplex printing conserves paper and time
- Compact size fits well in tight office spaces
- Reliable wireless connectivity simplifies setup and access
Cons:- Limited to monochrome printing, not suitable for color needs
- Designed primarily for smaller workloads; higher duty cycles may require more robust options
- No mention of additional paper trays or expandable capacity
Best for: Small teams or solo users prioritizing fast monochrome printing and office productivity
Not ideal for: Businesses needing color printing or larger monthly workloads, as it’s limited to black-and-white documents
- Print Speed:Up to 35 ppm
- Color:Black and White
- Functions:Print, Scan, Copy
- Auto Duplex:Yes
- Input Tray Capacity:250 sheets
- Auto Document Feeder:50 sheets
Our verdict“Ideal for small teams needing swift monochrome printing with minimal fuss and compact design, but not suited for color or high-volume applications.”
Xerox C235dni Wireless Color Laser All-in-One Printer
The Xerox C235dni offers vibrant color output combined with straightforward setup, making it suitable for small offices that need professional-quality color documents without complexity. Its 24 ppm speed is slightly lower than the Canon MF753Cdw II, but it compensates with mobile-friendly features like Apple AirPrint and Mopria. The device’s design emphasizes ease of use, though its 1,500-page monthly duty cycle limits larger workloads, especially compared to the Canon’s higher capacity. The lack of explicit duplex printing details might be a concern for efficiency-minded buyers. It’s a good pick for offices that prioritize easy color printing and mobile access over high volume or fast speeds.
Pros:- Wireless and mobile printing options streamline workflows
- Easy setup via guided app installation simplifies deployment
- Vibrant color output suitable for marketing and professional documents
Cons:- Limited monthly duty cycle may restrict larger workloads
- Starter toner yields only around 500 pages, increasing replacement frequency
- Lack of explicit duplex printing support could impact efficiency
Best for: Small businesses requiring high-quality color printing and simple wireless setup
Not ideal for: High-volume offices needing extensive monthly duty cycles or duplex printing, due to limited print volume and unclear duplex info
- Print Speed:24 ppm
- Monthly Duty Cycle:Up to 1,500 pages
- Connectivity:Wi-Fi, AirPrint, Mopria, USB
- Starter Toner Yield:500 pages
- Color:Yes
- Functions:Print, Scan, Copy
Our verdict“This printer is best for small offices focused on vibrant color output and easy setup, but less suitable for large-volume or heavy-duty printing needs.”
Brother HL-L2480DW Wireless Monochrome Multi-Function Laser Printer with Copy and Scan
The Brother HL-L2480DW offers a compact, efficient solution for small offices that primarily need monochrome printing. Its 36 ppm speed surpasses many in this roundup, including the HP LaserJet Pro 3101sdw, making it excellent for high-volume black-and-white tasks. The device’s space-efficient design and 2.7-inch touchscreen make it easy to operate in tight spots, and the support for cloud printing adds convenience. However, its monochrome-only capability limits its usefulness for offices that need color output. Additionally, the requirement for toner subscription enrollment might be a barrier for some. Overall, this pick provides speed and simplicity for small teams focused on monochrome documents, with a tradeoff of no color functionality.
Pros:- Fast print speeds of up to 36 ppm support high-volume tasks
- Compact design fits well in small or cluttered spaces
- Easy-to-navigate 2.7-inch touchscreen enhances user experience
- Supports cloud printing and scanning for flexible workflows
Cons:- Limited to monochrome printing, excluding color needs
- Requires subscription enrollment for toner savings, adding operational steps
- No mention of additional paper tray expansion
Best for: Small offices or home setups needing fast, monochrome printing with minimal space requirements
Not ideal for: Businesses that require color printing or multi-function features beyond monochrome, as it’s limited in scope
- Print Speed:36 ppm
- Color:Monochrome
- Functions:Print, Scan, Copy
- Energy Star:Yes
- Paper Capacity:250 sheets
- Display:2.7-inch touchscreen
Our verdict“This model is a strong choice for small offices that prioritize speed and space-saving monochrome printing over color or multifunctional versatility.”
Brother MFC-L2900DW Wireless Monochrome All-in-One Laser Printer
This model stands out for its combination of speed, ease of use, and compact design, making it a strong choice for small businesses that prioritize monochrome printing. Compared with the HP LaserJet Pro 4101fdw, it offers slightly faster print speeds at 36 ppm, but lacks color capabilities. Its automatic duplex printing and scanning help save time and paper, while the 3.5-inch touchscreen simplifies operation. The versatile connectivity options—including wireless, Ethernet, and USB—cater to various office setups. The main tradeoff is its monochrome-only function, which limits its use for businesses needing color output, and it relies on compatible toner cartridges for optimal performance. This pick makes the most sense for small businesses that need quick, reliable monochrome printing without complex features.
Pros:- Fast printing speed of 36 pages per minute
- Automatic duplex printing and scanning save time and paper
- Compact design with a user-friendly touchscreen
- Versatile connectivity including wireless, Ethernet, and USB
Cons:- Limited to monochrome printing only
- Requires compatible toner cartridges for best performance
Best for: Small businesses that require fast monochrome printing with simple operation and space efficiency
Not ideal for: Businesses needing color printing or advanced graphic-quality output, as this model is monochrome only
- Print Speed:36 ppm
- Paper Capacity:250 sheets
- Touchscreen:3.5 inches
- Connectivity:Wireless, Ethernet, USB
- Automatic Document Feeder:50 pages
- Duplex Printing:Yes
Our verdict“Ideal for small offices that need quick, reliable monochrome printing in a compact form factor.”
Brother MFC-L8930CDW Business Color Laser All-in-One Printer
Compared with the monochrome Brother MFC-L2900DW, the MFC-L8930CDW excels in delivering vibrant color output, making it suitable for businesses that need both high-quality color documents and multi-functionality. Its fast print speeds of up to 33 ppm and rapid scan rates of 104 ipm help keep workflows moving, while the 7-inch color touchscreen provides an intuitive interface. Security is a key strength, with features like NFC card reader and triple-layer protection, ideal for businesses with sensitive data. However, the higher initial cost and complexity of setup might deter smaller or less tech-savvy teams. Additionally, it’s 25% larger than previous models, requiring more office space. This makes it best suited for growing businesses prioritizing color and security, willing to invest in a high-performance device.
Pros:- Fast print and scan speeds boost productivity
- Secure with advanced security features and NFC authentication
- High-yield toner cartridges reduce running costs
- Compact design for its feature set
Cons:- High initial purchase price
- Setup process may be complex for non-technical users
- Requires internet connection for full functionality
Best for: Small to medium-sized businesses that need reliable color printing with security and efficiency
Not ideal for: Solo entrepreneurs or very small offices on a tight budget, due to its higher cost and complexity
- Print Speed:up to 33 ppm
- Scan Speed:up to 104 ipm
- Auto Document Feeder:80 pages
- Connectivity:Dual-band Wi-Fi, Gigabit Ethernet
- Security:Triple Layer Security, NFC
- Toner Yield:Standard black 3,000 pages, color 1,800 pages
Our verdict“A strong choice for growing offices needing vibrant color, security, and high-volume capacity, despite a higher price point.”
HP LaserJet Pro MFP 3101fdw Wireless Black & White All-in-One Laser Printer
This model makes a compelling case for small teams needing fast, reliable monochrome printing with wireless features. It matches the speed of the HP LaserJet Pro 4101fdw at 35 ppm but adds the convenience of wireless, Ethernet, and Bluetooth connectivity, making it versatile for multi-device environments. It handles printing, scanning, copying, and faxing efficiently, with an auto document feeder and duplexing for double-sided documents. It’s designed for teams of up to 7 people, aligning with typical small office sizes. Its main limitation is its monochrome-only output, similar to the Brother MFC-L2900DW, which could be restrictive for businesses needing color. Its security features, including HP Wolf Pro Security, make it suitable for sensitive documents. It’s ideal for small teams that prioritize speed, wireless flexibility, and cost-effective monochrome printing.
Pros:- Fast printing speeds up to 35 pages per minute
- Wireless and multi-device connectivity including mobile printing
- Secure with HP Wolf Pro Security features
- Auto duplex printing for efficiency
Cons:- Limited to black & white printing only
- Designed primarily for small teams, may not suit larger offices
Best for: Small office teams needing fast monochrome printing with wireless connectivity
Not ideal for: Offices requiring color output or larger workgroups, due to its monochrome focus
- Print Speed:up to 35 ppm
- Functions:Print, Scan, Copy, Fax
- Connectivity:Wi-Fi, Ethernet, Bluetooth
- Auto 2-sided Printing:Yes
- Auto Document Feeder:Yes
- Suitable for:Up to 7 people
Our verdict“A solid choice for small teams needing speedy monochrome printing with flexible wireless options.”
HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer
Compared with the monochrome HP LaserJet Pro 3101fdw, the 3301sdw introduces rich color capabilities that appeal to businesses needing vibrant visuals. Its fast printing speeds (30 ppm color, 26 ppm black & white) support busy workflows, while its auto duplex and multi-function features make it suitable for small offices. The device’s two trays increase media flexibility, and wireless plus Ethernet options provide flexible placement. Weighing 37.7 pounds, it’s heavier and less portable than some monochrome models, but the color output justifies this for teams producing marketing materials or detailed reports. However, it relies on original HP toner cartridges, which can add to ongoing costs. This model is best suited for offices that require colorful, professional-quality prints regularly, and are prepared for a higher investment.
Pros:- Fast color printing speeds of 30 ppm
- All-in-one functionality with scan and copy
- Wireless and Ethernet connectivity for flexible setup
- Auto duplex printing to save paper
Cons:- Heavy weight at 37.7 pounds, less portable
- Relies on original HP toner cartridges, increasing ongoing costs
Best for: Small teams needing high-quality color printing with fast, multi-function capabilities
Not ideal for: Small offices on a tight budget or those not requiring color output, as it’s heavier and more expensive
- Printer Type:Laser
- Print Media:Plain paper
- Printer Functions:Print, scan, copy, auto-duplex
- Output Type:Color
- Maximum Copy Speed:26 pages per minute
- Color:White
Our verdict“A reliable option for offices that need vibrant color output and fast multi-function performance, accepting a higher initial and ongoing expenditure.”
HP LaserJet Pro MFP 4101fdw Wireless Black & White All-in-One Laser Printer
Compared to the Brother MFC-L2900DW, the HP LaserJet Pro 4101fdw pushes the envelope with a blazing 42 ppm speed, making it ideal for demanding small teams that need rapid document processing. Its automatic duplexing, wireless, Ethernet, and support for mobile devices ensure seamless integration into busy office environments. Security features like HP Wolf Pro Security and support for encrypted printing make it suitable for sensitive or confidential documents. Its flatbed scanner and ability to handle a variety of media types like envelopes and labels add versatility. The main drawback is its monochrome-only output and a weight of 33 pounds, which could make relocation difficult. This device is best suited for offices prioritizing speed, security, and monochrome capacity over color capabilities.
Pros:- Fast printing speeds up to 42 pages per minute
- Wireless, Ethernet, and mobile device support
- Automatic duplex printing for efficiency
- Robust security features including encrypted printing
Cons:- Limited to monochrome printing
- Heavy at 33 pounds, less portable
Best for: Small teams needing the fastest monochrome printing with security features
Not ideal for: Offices requiring color printing or multi-color marketing materials
- Printer Type:Laser
- Printer Output Type:Monochrome
- Auto Document Feeder:Yes
- Print Media:Envelopes, labels, plain paper
- Item Weight:33 pounds
- Controller Type:Amazon Alexa
Our verdict“Perfect for high-volume monochrome printing with security needs in a small office environment.”
HP LaserJet MFP M235sdw All-in-One Laser Wireless Printer, Scan/Copy, Black & White, Duplex, Office Use
This HP model stands out for its balance of speed, security, and compact design, making it ideal for small offices needing reliable monochrome printing. Compared with the Brother DCP-L2640DW, it offers faster two-sided printing and built-in security features, but it sacrifices the higher volume capacity and flexible connectivity of the Brother MFC-L5915DW. Its 28 ppm print speed and secure wireless setup make it suitable for daily document tasks, though its monochrome-only output limits versatility for offices needing color. The 21-pound weight makes it portable enough for small spaces, yet might require assistance for relocation. This printer is best suited for offices prioritizing security and ease of use over high-volume output or color printing.
Pros:- Fast two-sided printing at 28 ppm
- Secure built-in security features
- Wireless and Ethernet connectivity for versatile setup
- Compact size suitable for small offices
Cons:- Limited to monochrome printing only
- Maximum copy speed of 14 pages per minute may be slow for large tasks
- Weight of 21 pounds requires assistance for moving
Best for: Small offices needing secure, fast monochrome printing with space constraints
Not ideal for: Businesses requiring color printing or very high-volume output, as it only prints in black and white
- Printer Type:Laser
- Print Media:Plain paper
- Scanner Type:Automatic Document Feeder
- Maximum Copy Speed:14 pages per minute
- Weight:21 pounds
- Connectivity:Wi-Fi, Ethernet, USB 2.0
Our verdict“This model works best for small offices seeking secure, efficient monochrome printing without the need for color capabilities.”
Brother MFC-L5915DW All-in-One Monochrome Laser Printer with Scanner and Copier
This Brother model is tailored for busy environments that need rapid, high-volume monochrome output, surpassing the 28 ppm of the HP M235sdw. Its impressive 50 ppm speed and 70-page auto document feeder make it a clear choice for large workloads, but it lacks color printing, which could be a limitation for offices needing more visual variety. The high-yield toner cartridge reduces cost per page, improving long-term value, yet its size and setup complexity may be daunting for smaller spaces or less tech-savvy users. Compared to the Brother DCP-L2640DW, it offers faster speeds and more advanced features, ideal for larger teams with heavy document demands. This pick makes the most sense for offices with high-volume needs and minimal requirement for color output.
Pros:- Print and copy speeds up to 50 ppm
- High-capacity 70-page auto document feeder
- High-yield toner cartridge for lower cost per page
- Flexible Ethernet and Wi-Fi connectivity
Cons:- Monochrome only, no color printing
- Large footprint may not fit in small offices
- Setup can be complex for less experienced users
Best for: High-volume small offices or teams needing rapid monochrome printing and scanning
Not ideal for: Offices requiring color printing or space-constrained setups, due to its size and monochrome focus
- Print Speed:50 ppm
- Auto Document Feeder:70 pages
- Connectivity:Gigabit Ethernet, dual-band Wi-Fi
- Toner Cartridge Yield:18,000 pages
- Paper Capacity:Expandable
- Maximum Copies Per Run:Up to 99 copies
Our verdict“This device is suited for high-demand offices prioritizing speed and volume over color versatility.”
Brother DCP-L2640DW Wireless Monochrome Multi-Function Printer
This Brother model excels in tight spaces with its compact design, making it perfect for small offices or home setups that need basic multifunctionality. Its 36 ppm print speed and 50-page auto document feeder provide solid performance for everyday tasks, and multiple connectivity options—including wireless, Ethernet, and USB—offer flexible device integration. Compared to the Brother MFC-L5710DW, it lacks advanced scanning features such as cloud integration but offers a more space-efficient footprint. The monochrome-only output limits its use for offices needing color, and toner replacement might be frequent under high-volume use. Overall, this printer is ideal for small teams with limited space that prioritize straightforward, reliable monochrome printing and scanning.
Pros:- Compact and space-efficient design
- Fast printing and scanning speeds
- Multiple connectivity options including wireless and Ethernet
- Eco-friendly features like duplex printing
Cons:- Limited to monochrome printing only
- Toner replacement may be frequent for high-volume use
- Basic functionality may lack advanced features for larger offices
Best for: Small offices or home-based businesses needing a space-saving multifunction printer
Not ideal for: Offices with high color printing needs or those requiring advanced document scanning features
- Print Speed:36 pages per minute
- Scan Speed:23.6/7.9 ipm
- Auto Document Feeder:50 pages
- Paper Capacity:250 sheets
- Connectivity:Wireless, Ethernet, USB 2.0
- Energy Star:Yes
Our verdict“This model suits small spaces seeking reliable monochrome multifunction printing with simple setup and operation.”
Brother MFC-L5710DW Business Monochrome Laser All-in-One Printer with Wireless Networking and Duplex Print, Scan, and Copy
This Brother model is designed to handle demanding office workflows with its 48 ppm speed and advanced scanning capabilities, including cloud integration and searchable documents. Its high-yield toner cartridge and versatile connectivity—supporting both wireless and Ethernet—make it cost-effective for frequent use. Compared with the MFC-L5915DW, it offers slightly faster speeds and more intelligent scanning features but remains monochrome-only, limiting its use in offices requiring color. The setup can be complex, but once configured, it boosts productivity for busy teams. This pick makes sense for offices needing high-speed, feature-rich printing and scanning, especially when large document management is involved.
Pros:- Print and copy speeds up to 48 ppm
- Supports high-yield toner for cost savings
- Advanced scanning with cloud integration
- Flexible wireless and Ethernet connectivity
Cons:- Primarily monochrome, no color printing
- Complex setup process for some users
- Higher initial cost compared to simpler models
Best for: Busy offices with high-volume, fast monochrome printing and advanced document management needs
Not ideal for: Offices requiring color printing or minimal technical setup, due to its complexity
- Print Speed:up to 48ppm
- Auto Document Feeder Capacity:50 pages
- Duplex Scanning Speed:60 ipm
- Connectivity:Gigabit Ethernet, dual band wireless
- Toner Cartridge:Brother Genuine TN920XXL, 11,000 pages
- Paper Capacity:Standard and expandable
Our verdict“This device is best for high-demand office environments prioritizing speed and advanced scanning features over color capability.”
Brother MFC-L2820DW Wireless Monochrome All-in-One Laser Printer
This Brother MFC-L2820DW offers a compact, budget-conscious solution for small offices needing reliable monochrome printing, scanning, and copying. Its 36 ppm speed and 50-page auto document feeder cover typical daily volume needs, while its wireless and Ethernet options support versatile device connections. In comparison to the Brother DCP-L2640DW, it may lack some eco-friendly features like Toner Save Mode, but it is often more affordable and easier to set up. The limited to monochrome output and the need for compatible toner replacements are notable tradeoffs, especially if high-volume or color tasks become necessary. Overall, it’s a practical choice for budget-minded small businesses with modest document workflows.
Pros:- Compact and space-saving design
- Fast printing and scanning speeds
- Wireless and Ethernet connectivity
- Supports cloud printing and scanning
Cons:- Limited to monochrome printing only
- Requires compatible toner cartridges
- Basic features lacking advanced functionalities for larger offices
Best for: Small businesses with limited budget and space needing dependable monochrome multifunctionality
Not ideal for: Offices that require color printing or extensive scanning features, due to its monochrome focus
- Print Speed:36 ppm
- Scan Speed:23.6/7.9 ipm
- Auto Document Feeder:50 pages
- Connectivity:Wireless (2.4GHz / 5GHz), Ethernet, USB
- Touchscreen:2.7 inches
- Paper Capacity:Standard 250 sheets
Our verdict“This model is ideal for small businesses looking for affordable, space-efficient monochrome printing and scanning solutions.”
How We Picked
Our evaluation focused on models that deliver reliable all-in-one laser printing tailored for small business environments. We prioritized print quality, speed, and cost of operation—factors essential for daily productivity—and considered build quality, ease of setup, and network connectivity. Durability and ongoing maintenance costs also played a role, as these impact long-term value. We ranked models based on how well they balance these criteria while offering versatility through features like scanning, copying, and faxing. The final list reflects options suitable for different business sizes, budgets, and feature priorities, with a clear distinction in roles from budget-friendly to premium models.
Factors to Consider When Choosing All In One Laser Printer For Small Business
Choosing the right all-in-one laser printer for small business involves understanding your specific workflow needs, budget constraints, and desired features. Beyond basic specs, it’s important to consider ongoing costs, ease of use, and how well the device integrates into your existing workspace. A balanced approach ensures you get a model that remains efficient and cost-effective over its lifespan. Here are key factors to weigh when selecting your perfect printer.Print Speed and Volume
For a busy small business, a printer’s speed and duty cycle are critical. Faster printers reduce wait times and handle larger print jobs more efficiently. Look for models rated for higher monthly page counts to prevent breakdowns and ensure longevity. However, extremely high-speed models often come with a higher price point, so balance your volume needs against your budget to avoid over-investing in features you’ll rarely use.
Cost of Operation
Laser printers may have a higher upfront cost, but the ongoing expense of toner and maintenance is equally important. Consider the cost per page and toner yield when comparing models. Some printers offer high-capacity toner cartridges that reduce replacement frequency, saving money over time. Choosing a model with affordable consumables can significantly lower your total cost of ownership.
Connectivity and Compatibility
Wireless connectivity is standard in most small business printers, but check for compatibility with your devices and network setup. Features like mobile printing, cloud integration, and Ethernet ports add convenience and flexibility. Avoid models that lack reliable Wi-Fi or require complex setup, as this can slow down your workflow and frustrate users.
Multifunction Features
Scanning, copying, and faxing are often essential for small business operations. Evaluate whether your business needs all these functions regularly or only occasionally. Some models include automatic document feeders and duplex scanning, which boost productivity, but they may also increase the initial cost. Consider your actual usage patterns to avoid paying for features you won’t utilize.
Ease of Use and Maintenance
A user-friendly interface, straightforward setup, and accessible maintenance are significant advantages, especially for teams with limited technical expertise. Look for models with clear controls, easy toner replacement, and minimal downtime. Investing in a model with solid support and readily available parts can prevent long-term headaches and keep your business running smoothly.
Frequently Asked Questions
Should I choose a monochrome or color laser printer for my small business?
The decision depends on your typical printing needs. Monochrome laser printers are generally more affordable to operate and faster for text-heavy documents, making them ideal for most small offices focused on internal reports or invoices. Color laser printers, while more expensive upfront and per page, add value if your business relies on marketing materials, presentations, or branding that require color output. Consider your typical print volume and whether the added color capability justifies the extra cost.
How important is automatic duplex printing for small business use?
Automatic duplex printing can significantly save paper and reduce operational costs, especially if your business regularly prints double-sided documents. It also improves workflow by allowing unattended printing of multi-page documents. However, models with duplexing features tend to be slightly more expensive and may be slower in some cases. For busy offices with high print volumes, the long-term savings and efficiency gains often outweigh the initial investment.
Are higher-capacity toner cartridges worth the extra cost?
High-capacity toner cartridges tend to cost more upfront but offer a lower cost per page and require fewer replacements, which can be a major advantage for high-volume printing. They reduce downtime and maintenance effort, keeping your business running smoothly. However, if your print volume is low or infrequent, smaller cartridges may be more cost-effective and prevent unnecessary wastage.
Is wireless connectivity reliable enough for small business needs?
Most modern wireless laser printers provide reliable connectivity, but performance can depend on your network setup and environment. It’s important to choose a model with dual-band Wi-Fi or Ethernet options if you experience interference or slow speeds. For teams with multiple users or remote printing needs, a stable wireless connection is key to maintaining productivity and avoiding frustrating disruptions.
What features should I prioritize if I’m new to office printing?
For newcomers, ease of setup and operation are paramount. Look for models with intuitive controls, straightforward software, and clear instructions. Features like automatic document feeders, wireless setup, and simple toner replacement help minimize user errors and downtime. Choosing a reliable, user-friendly model ensures your team can focus on work rather than troubleshooting technical issues.
Conclusion
For small businesses seeking the best overall performance, the Canon Color imageCLASS MF753Cdw offers a well-rounded mix of color quality, speed, and features. Those prioritizing value should consider the Brother HL-L2480DW, which balances affordability with dependable monochrome printing. For users new to office printers or small teams with limited budgets, the HP LaserJet Pro MFP 3101sdw provides simplicity and reliable wireless operation. Larger or more feature-heavy needs might make the Brother MFC-L8930CDW a worthwhile premium choice. Your ideal model hinges on your specific volume, color requirements, and feature preferences—use this guide to match your needs with the right device.
Fall Picks
fall essentials
As an affiliate, we earn on qualifying purchases.
